Request for Proposals - Cemeteries - Mowing Seasons 2027 and 2028

REQUEST FOR PROPOSALS - CEMETERY MOWING 2027 – 2028

The Town of Whitingham is now accepting bids for:

Mowing and trimming 12 cemeteries, including Jacksonville, Sadawga, Boyd, Carley, Coleman, Cutting, Davidson, Fuller, Green, Jewell, Riverview and Roberts. Blanchard cemetery is NOT included in this request.

A bid for total cost per year of mowing and trimming shall be provided.

Jacksonville and Sadawga cemeteries shall be mowed once per week or as necessary. All others shall be mowed and trimmed at regular intervals throughout the season, a total of 3 to 4 times per year.

All grass and the like inside the cemetery boundary will be mowed or trimmed, including the strip along the roadside. Grass is NOT to be blown on the headstones. At any time, if grass buildup occurs, it shall be removed.

Clean up of all cemeteries shall be performed in the Spring and Fall each year.  This clean up includes, but is not limited to, removal of leaves, plastic flowers, and branches. Billed out at an hourly rate.

Extra work shall also be billed out at an hourly rate. Please provide an hourly rate within your bid.

Brush hogging the “back portion” of Cutting cemetery shall be performed once a year.

The hill facing the road at Jacksonville cemetery shall be weed wacked once a year.

Please provide a total cost to perform these two tasks. 

The contractor is responsible for furnishing all equipment, fuel, materials and labor necessary to perform the requested services.

All bidders must have and maintain liability and worker’s compensation insurance. The hired contractor will be required to provide a Certificate of Liability Insurance listing the Town of Whitingham as Loss Payee.

All bids must be submitted in writing and sealed to:

Town of Whitingham

Cemetery Commission

P.O. Box 529

Jacksonville, VT 05342

 

Or delivered in person to the Whitingham Town Clerk’s Office at the Whitingham Municipal Center building in Jacksonville no later than NOVEMBER 30, 2026, by 2 P.M.

The Town of Whitingham reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, and to make an award which in its sole and absolute judgment will best serve the town’s interest.